NEW YORK AMA COMMUNICATION SERVICES PRIVACY POLICY


Last Modified: May 22, 2018


1. Introduction


New York AMA Communication Services, Inc. (NYACS), d.b.a. “GreenBook”, is dedicated to protecting your personal information and informing you about how we use your information. This Privacy Policy applies to your use of any NYACS owned websites, software, or associated services (collectively “Platform”).  This Privacy Policy should be read in conjunction with the Terms of Service and is wholly integrated into the Terms of Service.  Where no definitions are given, any proper nouns will have the same definitions and meanings as defined by the Terms of Service. Please review this Privacy Policy periodically as we may revise it from time to time without notice. If you do not agree with or accept our Privacy Policy in its entirety, you must not access or use the Platform. 
 

Information Collected


     Personally Identifiable Information (PII) Collected Via the Platform


You will not be required to provide us with any information when you visit our Platform.  However, portions of our Platform may require you to submit personally identifiable information to us.  During your use of the Platform we may collect your name, email, address, telephone number, company name and address, organization information, and other identifying details.  Any personally identifiable information you submit via the Platform shall be used and disclosed in accordance with this Privacy Policy.   We may also collect payment information that you make available to us for your use of the Platform.   Please be aware that this payment information shall be stored by third party payment processors.


     Non-Identifying Information


Whenever you use our Platform, we may collect non-identifying information from you, such as your IP address, interactions with the Platform, query information, location information, pricing data, research history, location and GPS information, referring URL, browser, application interaction, mobile provider information, operating system, data usage, data transferred, and Internet Service Provider.  
 

2. Anonymized Data


Please be aware that we me may collect and aggregate personally identifiable information from our Platform and may anonymize that information for our own research or internal purposes.  Once such data has been anonymized, it cannot be traced back to you, the user.
 

3. Use of Your Information


This section explains how we plan on using your information submitted by us. In order to use our Platform, you agree that we may use your personally identifiable information:
 

Additionally, we may give your information to law enforcement if we are compelled to by a court order, if there has been a violation of any US laws, international laws or if a violation of any other agreements or the Privacy Policy has occurred.


4. Accessing, Editing, and Removing Your Information


If you have submitted information to our Platform you will be unable to edit that information. When using our Platform you may be able to access and edit your information via the Platform dashboard.  However, you will be unable to opt out of any of our data collection practices via the Platform. If at any time, you have any questions or wish to review, change, or delete any of your information collected by us, please contact us at privacy@greenbook.org.  Additionally, if  you would like us to permanently remove any accessible copies of your information, please follow the instructions listed within the “removal of information” section and contact us at privacy@greenbook.org.   After you have cancelled your account please be aware that we may keep inaccessible copies of your information for a commercially reasonable period of time.
 

5. Removal of Information


If you wish to have any of your personal information stored within the NYACS Platform removed, please contact us.  With each removal request you must list the information you wish to have removed exactly as listed.  Please be aware that removal requests are not processed instantaneously. There may be a reasonable delay in removing any information requested.


As NYACS collects data from multiple sources a single removal request may not eliminate all of your personal information listed in our database. Therefore, you may be required to submit multiple requests. If your information repeatedly reappears please contact us.
 

You may make a removal request by email at privacy@greenbook.org, please label the subject of the email with the following “Removal Request – Your Full Name and Account Name”. 
 

6. Cookies and Other Tracking


Our current Platform uses cookies in accordance with our Cookie Policy.


7. Third Party Access to Your Information


Although you are entering into an Agreement with NYACS  to disclose your information to us, we do use third party individuals and organizations to assist us, including contractors, web hosts, and others to allow you to access the Platform.


Throughout the course of our provision of our services to you, we may delegate our authority to collect, access, use, and disseminate your information.  It is therefore necessary that you grant the third parties we may use in the course of our business the same rights that you afford us under this Privacy Policy.  For this reason, you hereby agree that for every authorization which you grant to us in this Privacy Policy, you also grant to any third party that we may hire, contract, or otherwise retain the services of for the purpose of operating, maintaining, repairing, or otherwise improving or preserving our Platform or its underlying files or systems.  You agree not to hold us liable for the actions of any of these third parties, even if we would normally be held vicariously liable for their actions, and that you must take legal action against them directly should they commit any tort or other actionable wrong against you.  


8. Law Enforcement


You agree that we may disclose your information to authorities if compelled to by a court order.  Additionally, you agree that we may disclose your information if we reasonably believe that you have violated any US laws or the terms of any of our agreements with you  or if we believe that a third party is at risk of bodily harm.   In the event that we receive a subpoena affecting your privacy, we may elect to notify you to give you an opportunity to file a motion to quash the subpoena, or we may attempt to quash it ourselves, but we are not obligated to do either.  We may also proactively report you and release your information without receiving any request to third parties where we believe that it is proper to do so for legal reasons, where your actions violate any laws of the US or any other country having jurisdiction over us, our Platform, or the Platform.  You release us from any damages that may arise from or relate to the release of your information to a request from law enforcement agencies or private litigants.  We may release your information under the conditions listed in this paragraph whether it is to individuals or entities and to any state or national authorities, as required.


9. Commercial, Non-Commercial Communications and Do Not Track


If you decide to provide us with your contact information, you agree that we may send you communications via text and email.  However, you may unsubscribe from certain communications by notifying NYACS  that you no longer wish to receive these communications, we will endeavour to promptly remove you from our notification listings once we have received that request.  We currently do not offer website functionality for you to opt out of any “do not track” listings. If you wish to opt out of certain communications or information collection, please contact us at privacy@greenbook.org.  


10. Third Parties


NYACS  may post links to third party websites on our Platform, which may include information that we have no control over.  When accessing a third party site through our Platform, you acknowledge that you are aware that these third party websites are not screened for privacy or security issues by us, and you release us from any liability for the conduct of these third party websites.
 

Please be aware that this Privacy Policy, and any other policies in place, in addition to any amendments, does not create rights enforceable by third parties.  NYACS  bears no responsibility for the information collected or used by any advertiser or third party website. You must review their Terms of Service and Privacy to understand how their information collection practices work.
 

11. Security Measures


We make reasonable attempts to protect your information by using physical and electronic safeguards.  For these reasons NYACS  employs SSL certificates. However, as our Platform are hosted electronically we can make no guarantees as to the security or privacy of your information.  For this reason, we recommend that you use anti-virus software, routine credit checks, firewalls, and other precautions to protect yourself from security and privacy threats.


12. Your California Privacy Rights


NYACS  permits residents of the State of California to use its Platform, and complies with the California Business and Professions Code §§ 22575-22579.  If you are a California resident you may request certain information regarding our disclosure of personal information to any third parties for their direct marketing purposes.  Various provisions throughout this Privacy Policy address requirements of the Californian privacy statutes. Although we do not disseminate your information to third parties without permission, you must presume that we collect electronic information from all visitors. You may contact us at privacy@greenbook.org with any questions.
 

13. Age Compliance


We intend to fully comply with American and international laws respecting children’s privacy.  Therefore, we do not collect or process any information for any persons under the age of 18.  If you are under 18 please do not access the Platform.
 

14. International Transfer


Your information may be transferred to - and maintained on - computers located outside of your state, province, country, or other governmental jurisdiction where the privacy laws may not be as protective as those in your jurisdiction.  We may transfer personal information to the US or elsewhere and process it there.  Your consent to this Privacy Policy followed by your submission of such information represents your agreement to that transfer.
 

15. Merger and Acquisition


In the event that the NYACS  is involved in a bankruptcy, merger, acquisition, reorganization or sale of assets, your information may be sold or transferred as part of that transaction. Please be aware that once the information is transferred your privacy rights may change.


16. Amendments


Like our Terms of Service, we may amend this Privacy Policy from time to time.  When we amend this Privacy Policy, we will modify the date listed on this Agreement or we may contact you.  You must agree to the amendments as a condition of your continued use of our Platform.  If you do not agree, you must immediately cease using our Platform and notify us of your refusal to agree by e-mailing us at privacy@greenbook.org.
 

17. Privacy Notice for European Citizens


NYACS respects the rights of citizens living within the European Economic Community and the rights afforded to them under the General Data Protection Regulation (GDPR), the following sections are referred to as our Privacy Notice and address additional privileges that EEC users may have under our Privacy Policy.  If you live in a country in the EEC  the services are provided by NYACS which is also the data controller responsible for your information when you use our Platform.  Under the GDPR, the data controller has additional obligations to any users who submit PII to us. The GDPR affords the following rights to EEC citizens and persons residing in EEC territories.

Legal Rights Your Rights Under the GDPR
The right to be informed NYACS wishes to keep you informed as to what we do with your personal information. We strive to be transparent about how we use your data.

The right to access
 

You have the right to access your information at any time.  Please contact us at privacy@greenbook.org if you wish to access the personal information NYACS holds about you.
 

The right to rectification
 

If the information NYACS holds about you is inaccurate or not complete, you have the right to ask us to rectify it. If that data has been passed to a third party with your consent or for legal reasons, then we must also ask them to rectify the data. Please contact us for more information: privacy@greenbook.org
 

The right to erasure
 

Sometimes called ‘the right to be forgotten’. You have the right to request that NYACS to erase all your personal data, if you wish to do so please our team: privacy@greenbook.org
 

The right to restrict processing
 

You have the right to ask NYACS to restrict how we process your data. This means we are permitted to store the data but not further process it. We will only keep enough data to ensure that we can accommodate any additional requests. Please contact our team at: privacy@greenbook.org
 

The right to data portability
 

NYACS must allow you to port and reuse your personal data for your own purposes across different platforms. Please contact our team if you wish to receive additional information on how to port your data elsewhere: privacy@greenbook.org. This right only applies to personal data that you have provided to us as a data controller.
 

The right to object
 

You have the right to object to NYACS processing your data even if our processing is due to legitimate purposes as described in our Privacy Notice, if you have any objections please contact our team at: privacy@greenbook.org
 

The right to withdraw consent
 

If you have given us your consent to process your data but change your mind later, you have the right to withdraw your consent at any time, and NYACS must stop processing your data. If you want to withdraw your consent, please contact our team at: privacy@greenbook.org
 


Under the GDPR, you may exercise these rights by contacting us. If we process your information based on our legitimate interests or those of a third party, or in the public interest, you can object to this processing, and we will cease processing your information, unless the processing is based on compelling legitimate grounds or is needed for legal reasons. You can also object to our processing of your information by contacting us.  
 

18. Additional Personal Information Collected


Under the GDPR, personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed or otherwise anonymized.  As such, for the purposes of this Privacy Notice we may collect additional PII, including: your IP address, interactions with the Platform, query information, location information, pricing data, research history, location and GPS information, combined anonymous data, referring URL, browser, application interaction, mobile provider information, operating system, data usage, data transferred, and Internet Service Provider.  

19. Legitimate Purposes for Collecting Your PII


The following are the specific legitimate purposes that we may use your PII for:

 

 

 

 

 

 

 

 

 

20. Retention of PII


NYACS will only retain your PII for as long as required. We will keep your personal information:

Where you have requested modification or deletion of your PII, we may keep just enough of your personal information to ensure that we comply with your requests not use your personal information or comply with your right to erasure.  If you require additional details regarding the retention of your PII please contact us.


21. Transfer of PII Outside of the EEC


Where your PII is transferred outside of the EEC to areas such as the United States, NYACS shall ensure that your PII shall have an adequate level of protection as required under the GDPR, including but not limited to executing Data Protection  Agreements with our processors and that process your information.  These data transfers are necessary to provide the Platform  to you. We utilize standard contract clauses and other data protection mechanisms approved by the European Commission, and may rely on the European Commission's adequacy decisions to transfer your PII to other countries.


22. Legal Basis for Processing Information


We collect, use, and share the information we have as described above:

 

23. Sharing of Data with Third Parties


Aside from the uses listed within this Privacy Notice, NYACS does not share any of your PII with any third parties aside from third parties that are hired by us to assist us in processing your data (Data Processors).  All Data Processors have entered into binding agreements with us to ensure that your rights to your PII are respected. 
 

24. Contacting Us


If you are covered under this Privacy Notice and have any additional questions, please contact us at: NYACS, privacy@greenbook.org